AI-native childcare management
Run every site like your best site.
For multi-site childcare centers across Miami, Orlando, Tampa and Jacksonville.
Built for how US preschools run
The work it takes off your desk.
- Family billing with autopay. Invoices generate themselves from enrollment, autopay collects on the due date, and reminders chase the stragglers so your team never has to.
- Subsidy management. Funding sources, family portions and balances split cleanly per child inside the billing flow, so month-end reconciles itself.
- Revenue, collections, receivables. The annual revenue plan, collections and receivables, reconciled from the same records your billing already runs on.
- Enrollment pipeline + predictive enrollment. Every enquiry sits in one pipeline from waitlist to enrolled, and predictive enrollment forecasts room-by-room occupancy months ahead, so seats never quietly expire.
- Weekly scheduling built on ratios. Demand is modelled per child by the half-hour, so next week's rota shows exactly which rooms fall below ratio and when, while there is still time to move somebody, rather than at 4pm on the day.
- Cue AI for the classroom. Voice observations, self-sorting photos and first-draft reports give teachers their evenings back, and teachers who go home on time stay longer.
- The parent app. Photos, moments, meals and naps land in the family's pocket during the day, so pickup conversations start from delight instead of doubt.
- The director's morning view. The morning view a director opens: who is on the floor, class-by-class ratios, and the day's approvals in one place.
- The head-office rollup. Every center rolled up: occupancy, attendance trends and the alerts that need head office.
- Assessments & report cards. Observations collected through the term map to your framework and compile into clear report cards, with the teacher's final say.
all invoices paid on time
Invoices generate themselves from enrollment, autopay collects on the due date, and reminders chase the stragglers so your team never has to.
- Autopay
- Reminders
- Receipts
- One family balance
30 minutes with the real product answers more than any page.
Get a demoPractical AI, not hype
Gift your children their teachers back.
Every feature removes real, everyday work.
Voice-based observations
Teachers speak what they see; Cue turns it into structured, parent-ready notes, documented during the day, not after it.
Photos that sort themselves
Facial recognition files every class photo into the right child's folder. Hours of sorting gone each week.
Reports that write their first draft
Observations and assessments compile into clear report cards for a teacher's final say. No blank pages, no delays.
See it in action
Watch Cue run a preschool day.
Testimonials
Schools and families, in their own words.
Let technology take over the grinding work.
The School That Said Yes FirstLearning Matters
CuePilot allows us to map different learning objectives to one particular lesson.
Tapas Progressive SchoolA school
If CuePilot disappeared tomorrow, I don't know how we'd manage.
Arth Early Learning SpacesA school
With CuePilot, I think Arth as a school has also become more responsive.
The bridge between me and my kidA parent
What partner preschools see
As reported by partner preschools
Florida pricing
Simple, per-child pricing.
One price, the whole platform.
| PlansPer child, per month, billed to your center. Minimum 30 students. | Starter$2/ child / moBookBook a demo | Growth$2.50/ child / moBookBook a demo | Most popularPro$3/ child / moBookBook a demo |
|---|---|---|---|
| Parent communication & the family app | |||
| Daily care logs | |||
| Photos & moments | |||
| Announcements & circulars | |||
| Secure parent chat | |||
| Events & field trips | |||
| Parent-teacher meetings | |||
| Check-in / out & live ratios | |||
| School calendar & menu | |||
| Student & staff records | |||
| Student & staff roster | |||
| Child profile & documents | |||
| Immunizations & health records | |||
| Roles & permissions | |||
| Billing & fees | |||
| Invoices, receipts & reminders | |||
| Per-child fee ledger | |||
| Autopay & family billing | |||
| Discounts, late fees & co-pay | |||
| Payment gateway & settlement | |||
| Subsidy management | |||
| Enrollment, scheduling & operations | |||
| Waitlist & enrollment pipeline | |||
| Rooms, ratios & programs | |||
| Booking & drop-in scheduling | |||
| Forms, enrollment & consent | |||
| Staff leave & attendance | |||
| Admissions CRM & automations | |||
| Teaching & assessment | |||
| Curriculum & lesson planning | |||
| Observations & evidence | |||
| Developmental frameworks | |||
| Report cards & approval flows | |||
| Cue AI | |||
| Voice observations | |||
| Facial-recognition photo sorting | |||
| AI-drafted report cards | |||
| Reports, insights & predictions | |||
| Reports Hub, 40+ reports | |||
| Leadership dashboards & analytics | |||
| Predictive enrollment | |||
| Predictive scheduling | |||
| Priority support and onboarding, on every plan. Hands-on migration is included from day one. We look after every school the same, whatever it pays. | |||
Trust & Safety
Trust is the foundation.
CuePilot is live in 1,000+ schools across geographies, including groups running 100+ sites. That scale rests on treating every child’s record like it belongs to someone’s child, because it does.
COPPA
Certified
FERPA
Certified
GDPR
Compliant
ISO 27001
Certified
SOC 2
In progressCertified for COPPA and FERPA, with ISO 27001 information-security practices underneath. Records, photos and messages are shared only with authorized, consented families.
Questions, answered
Is CuePilot built specifically for preschools?+
Yes. It is purpose-built for early-childhood centers: admissions, family billing, subsidy management, documentation and parent communication in one platform, not adapted from generic school software.
How does pricing work?+
Per child, per month, with a 30-student minimum. Three tiers: Starter $2, Growth $2.50, Pro $3.
Does it handle childcare subsidies?+
Yes. Subsidy management is built in from the Growth tier, so funding and family billing stay connected.
Does it handle School Readiness and VPK?+
Yes. School Readiness funding and the family's own portion split cleanly per child inside the billing flow, and VPK attendance sits alongside the paid day rather than in a separate spreadsheet, so what your early learning coalition sees and what you invoice come from the same record.
Can it manage multiple locations?+
Yes. Owners and franchise leaders get one HQ view across every center, with consistent processes everywhere.
Who licenses our centers in Florida?+
The Department of Children and Families licenses child care facilities across most of the state, while five counties, Broward, Hillsborough, Palm Beach, Pinellas and Sarasota, have elected to run their own local licensing. If your sites straddle both, CuePilot holds ratios, attendance, staff records and immunization status per center, so each inspection is answered from that center's own record.
Is our data safe?+
CuePilot is COPPA- and FERPA-aligned; records, photos and messages are shared only with authorized, consented families.
How quickly can we get started?+
Most centers are live within a few weeks, with migration and onboarding support.
Book your demo
See CuePilot run your day.
Just your name and how to reach you to start. It takes a few seconds, and the next step is optional.
Real product, your questions, zero slides.
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